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Glossary of recruitment terms

Tribepad’s Glossary is designed to help develop your knowledge and further understand the technology and recruitment industries terminology.

Active Candidate

An active candidate is an individual who is actively seeking employment. They will have updated CVs, and profiles on social media and job board sites. In comparison to a passive candidate, an active candidate is either out of work, or is not happy within their current job role. Active candidates are more than likely to take phone calls from recruiters, respond to ads and engage further with a recruiter.

ADA Compliant

ADA stands for Americans with Disabilities Act. A website that is ADA Compliant must ensure that certain standards are met so that all electronic and information technology must be accessible to those individuals with disabilities.


There are multiple reports that can be run within the recruitment software. Reports and smarter analytics within the recruitment software, will allow for the recruiter to analyse data, identify how to improve the recruitment process plus highlight any issues.

Application Programme Interface

Application Program Interface (API) allows our software to communicate with third party solutions that enhance the features and data of our application providing a better experience to customers and users.


Boolean was created by George Boole, who was a mathematician and computer pioneer. Boolean is a system of logical thought and will be often found when searching the web. For example when searching a candidate’s profile, if you search for ‘Project AND Manager’ you will find results that contains both of the words/value. However, if you search for ‘Project OR Manager’, then you will find results that contain one or the other, not both. Even better, if you search for “Project Manager” in speech/quote marks (“), it gives you an exact return on our search criteria.

This tool is highly beneficial to recruiters when searching candidate profiles or CVs

Candidate Engagement

Candidate engagement is the process of interacting with candidates, in this case, in the recruitment process. It is important that recruiters keep candidates up-to-date throughout the hiring process in order to maintain a strong brand image, and to prevent candidates becoming frustrated and disengaged. Candidate engagement could be as simple as an acknowledgment of an application being received, arranging an interview or a letter of acceptance for a position. It’s most effective when used to engage with passive candidates- or your talent of tomorrow.

Candidate Experience

It’s vital that during the recruitment process candidates have a good experience; creating a positive impression of the company and the brand. A good experience will make a candidate want to work for the company, even if they aren’t successful at their first attempt of applying. They are therefore more likely to apply again in the future. A poor candidate experience will lead to a negative brand image and the likeliness of the candidate not completing their application. In addition, it’s likely that they won’t return for a future position and will be unlikely to refer the company to friends or colleagues.

Candidate Management System

Candidate Management System is another name for an Applicant Tracking System. It’s a tool that locates, tracks, monitors and manages candidates for open positions. A Candidate Management System usually has talent pools that have been created by recruiters as applications have come through the system. Recruiters have the ability to engage with each other and candidates within the Candidate Management System, in order to arrange interviews for example.

CV Searching

Recruiters now have the ability to search CVs to see if they have the right qualifications, experience and skill sets for the position. Tribepad’s recruitment management software searches thousands of CVs in less than 0.01 of a second, narrowing down a large amount of applications into a smaller, more manageable pool.

Data Migration

Data migration is the process of moving data from one system to another. With regards to recruitment software, this involves transferring existing, valuable client and candidate data from one recruitment technology to another. This process can be quite a complex process as not all recruitment technologies are programmed the same way.


E-Recruitment is another name for online recruitment. Online recruitment is a way to attract and recruit candidates for specific job openings. It enables recruiters to communicate, manage and track candidates during the hiring process electronically.

Electronic Forms

An electronic form (e-form) is a paperless form that is available online. An e-form is green. It removes the need for the use of paper, saves money with printing resources and allows for fields to be filled in online. Also, e-signatures can be added to e-forms which are accepted as a legal form of signature.

Tribepad presents e-forms for candidates and recruiters to fill out in order to create their profiles. There is also the ability to automatically fill in forms by parsing CVs or social media profiles.

Email Marketing

Email marketing allows you to engage with candidates on a regular basis throughout the recruitment process. It provides you with the ability to promote new roles, content, newsletters and updates to both passive and active candidates, along with the entire community.


Hiring is the process of a company, contractually employing an individual for an agreed payment. It is normally a recruiter or human resource manager who is involved in the process of advertising vacancies, screening candidates, conducting interviews and providing the relevant documentation for an individual to sign, prior to being listed as an employee within the company.

Internet Service Provider (ISP)

An ISP or Internet Service Provider is a company that provides individuals with a service that allows them access to the Internet.

Job Board Integration

Candidate management systems have the ability to integrate with job boards in order to advertise and post vacancies. This involves setting expiration dates on specific vacancies, in comparison to other roles that might be ongoing. Positions can be posted on multiple job boards simultaneously saving time and effort. Candidates can view these vacancies on the job boards, and when they choose to click and apply for the role are unknowingly directed through to the candidate management system to complete the application. The candidate has the opportunity to parse their CV or social media profile in order to create their own profile on the candidate management system prior to the completion of the application process.

Killer question

When building your candidate screening process you can set certain ‘killer questions’. These are critical elements of your recruitment process with a pass or fail gate. Candidates who fail the question (or don’t meet the required score) are automatically moved to a rejected state and emailed. Candidates who meet your criteria are moved to shortlist and automatically emailed.

MI Reporting

MI reporting, also known as Management Information Reporting, is a communication method that allows ideas and concepts to be presented, and for companies to make the best led decisions for their business. It allows for companies to improve their business strategies. Take a look at our smarter analytics which gives you powerful, real-time data for your reports.

OFCCP Compliance

It is vital to be OFCCP compliant in the United States of America, as it ensure that all employers comply with laws and regulations to ensure non-discrimination. OFCCP stands for the Office of Federal Contract Compliance Programs. At Tribepad we ensure that all referrers, CV searches, applicant click-throughs and applicant search results are stored securely. This allows for any OFCCP audits to be carried out if and when required. All the stored data will assist in the OFCCP audit.

Parsing (CV Parsing)

The process of breaking down data, into smaller specific data in order for it to be transferred to a new location, i.e. CVs, can be parsed in order to fill in the relevant fields on an application form.CV parsing is beneficial to both recruiter and candidate as it creates more efficiencies within the recruitment process. Time spent filling in the relevant fields has been reduced significantly.

Passive Candidate

You will have heard the terms active candidates and passive candidates, but do you know the difference? A passive candidate is an individual who is not actively seeking a change in job role. They may be happy in their current position and are potentially loyal to that particular company. It is important however as a recruiter to build up a pool of passive candidates. Just because a passive candidate isn’t looking for a new position, doesn’t necessarily mean that they wouldn’t switch if presented with career progression for example.

Recruiting Software

Recruiting software is a beneficial tool as it aids the recruitment process. It is also known as Applicant Tracking Software and can be used by businesses of all sizes. It provides the ability to manage applications, screen CVs, track candidates throughout the recruitment process plus many other features.

Tribepad’s Applicant Tracking Software has made talent acquisition and talent management easier than ever before. See our full list of Applicant Tracking System features.


Recruitment involves locating potential talent, screening candidates for qualifications and placing them in the perfect position. It is finding the right talent for the right role. The recruitment industry is complex, but with the aid of an Applicant Tracking System, this process is simplified.

Tribepad’s Applicant Tracking System makes finding top talent for the right position easier than ever. It makes the recruitment team more efficient, saving time and money and reduces agency costs.

Recruitment Marketing Automation

Tribepad has implemented a tool to automate and schedule emails and campaigns in order for recruiters to maintain a high level of engagement with candidates. This could be simply an update about where they are in the hiring process, an interview invitation with available dates and times or keeping a group of new starters engaged.

For passive candidates, this could involve sharing career opportunities, networking events and other relevant data that might be of interest to the candidate.

Recruitment Technology

Recruitment Technology helps the Head of Resourcing and recruiters with their efforts to attract top talent. It is also known as recruitment software, and provides the ability to monitor recruitment techniques, manage applications, screen CVs, and track candidates throughout the hiring process.

Tribepad’s recruitment technology makes the talent acquisition process and talent management more efficient.

Resources (Knowledge Library)

Tribepad provides you with your own customised resources section. This enables you to share company information including corporate videos, employee testimonials, documentation and more. You can therefore promote the company brand, ethics plus insights into the vacancies, to demonstrate transparency. In addition to this, if you wish, you can allow candidates the ability to engage with each other.


At Tribepad, the recruiter has the ability to screen or test each candidate and their application based on skills, personality or experience, to list just a few, to make sure that candidates are the best fit for the position. The recruiter can screen candidate profiles and CVs with minimal effort, making the recruitment process more streamlined saving time and money. Recruiters have the ability to apply pre-screening questions before the initial application to see if the candidate passes the desired requirements for the job role i.e. do you hold a full UK driving licence, do you have the right to work within the United Kingdom, will you be above the age of 18 when starting the position, as well as branching questions directing them to different stages according to their answers. Pre-screening questions helps to eliminate candidates without the full qualifications and requirements early on in the recruitment process.


Semantic is the understanding and meaning of the interpretation of words and sentence structure. Semantics helps us to determine what is said, and what we mean. It allows us to see how we understand others, and the decisions we make as a result of this insight.

Social Distribution

Tribepad has the ability to post vacancies directly onto social media sites along with onto career branded websites. This social distribution tool maximises the audience of who will view the vacancies in hope to attract further top talent. If an applicant applies via social media, they will automatically be directed through to the branded applicant management system. The candidate won’t know the difference, but for the recruiters, this provides them with the ability to manage all applications on one simplified platform.

Social Media Websites/Platform

A social media website or platform is Facebook, LinkedIn, Google+, Twitter for example where individuals sign up to connect with friends, family and colleagues. For recruiters however, this is a way of gaining a further insight into a candidate’s personal life, building an in-depth profile on a candidate.

Software as a Service (SaaS)

Software as a Service also known as SaaS, is a way for online companies to provide products and services to the consumer. In this case, Tribepad SaaS recruitment software provides employers with a platform to locate, attract, manage and find the perfect candidate for a position within a company. It is a software solution designed only for delivery via the Internet.


For a recruiter, to locate specific candidate profiles out of thousands can be like finding a needle in a haystack. With Applicant Tracking Software, the recruiter has the ability to assign keywords, or ‘tag’, each candidate’s profile. This could be anything from a region where a candidate lives, a city, a skill set, a previous job position or even their qualifications. This makes the recruitment process linear, locating the right talent in seconds by searching for these specific ‘tags’. As a result this decreases the amount of time it takes to hire the right candidate for the vacancy and saves agency costs by having talent ready at your fingertips.

By tagging candidates’ profiles, applicants are then placed in talent pools.

Talent Acquisition

Talent acquisition is the process of locating, attracting and engaging with potential candidates in order to attract them to apply for a position. Attracting future employees involves a strong brand image, informative vacancy advertisements and a simple means of applying for a position. Once you have engaged with the talent, it is important to retain them and find them the perfect position. Tribepad’s Applicant Tracking Software allows you to track and monitor candidates throughout the recruitment process.

Talent Attraction

Talent attraction involves doing something of critical importance to entice the right talent to apply for a job. Talent attraction can be achieved through a variety of recruitment efforts including social media interaction, job board posting, networking events and brand advertising. It is important as a recruiter to attract the right talent, which can be achieved through ensuring that the company is transparent; demonstrating the company’s culture, ethics and motivations plus sharing alternative information including employee testimonials. Attracting high quality talent, not only ensures that you will fill the vacancy with the right candidate, but also improves the likeliness of that employee remaining with the company. In the long-term this will save money on employee training and recruitment efforts.

Talent Pooling

When a candidate applies for a job through an Applicant Tracking System, they create a profile by either manually entering their details or by parsing a CV or social media profile. In order to keep track of each candidate and to locate them easily, a recruiter can tag a candidate. A keyword can be assigned to the profile which helps to categorise and summarise a profile i.e. by title (project manager), region (Yorkshire), or qualification (PRINCE2) to name a few, or a combination of all three, or more. A candidate that is tagged with the same keyword goes into a specific talent pool. This is called talent pooling and makes it easier for the recruiter to locate the right talent for the right job, by searching these talent pools, then engaging with them and sending them vacancies.

Ticket System (Support Tickets)

The ticket system enables the Tribepad support team to view any issues raised by clients, and address them accordingly. It allows for clients to view the issues and track the progress of the ticket. This keeps both Tribepad and our clients up-to-date.

User Experience (UX)

It is important that as a recruiter you understand the experience that your candidates go through as they move through the application process. The user experience starts with the initial viewing of the vacancy, posting all the way through to the acceptance of the contract for the role within the company. The application must be a seamless process, in order to avoid losing candidates during. For example, if whilst creating a candidate profile requires an amount of effort, the candidate is more than likely to get frustrated and not complete their application.

By implementing an Applicant Tracking System (recruitment system), you are managing the entire process that the candidate experiences. As a recruiter, you decide the way in which and how many questions are asked or how many fields need to be completed in order to create a profile, for example. It would be recommended to request feedback from candidates on their experience during the recruitment process.

Video Interviewing

Video interviews are a way for recruiters to screen candidates through the power of video. It can either be a two way live video stream or alternatively can be a one-way recorded video file which can then be sent through to the video. Video interviewing has many benefits for the recruiter, with more and more companies implementing this tool. Video interviewing has the power to bring together the candidate and the recruiter irrelevant of their geographical locations, and can save recruiters time and expense.

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